Coordinated Bed Access

Coordinated Bed Access (CBA) is the single point of access for post-acute rehabilitative and palliative bedded levels of care, including:

  • Rehabilitation (stroke and general);
  • Low Intensity Rehabilitation;
  • Complex Medical Management;
  • End-of-life/Pain & Symptom Management Complex Continuing Care; and
  • Residential Hospice.  

Standard program criteria, application form and discharge planning approach are used by all sites to facilitate flow of patients.

TitleSummaryTagsCategoriesLinkDownloadsPublished DateLast modified datehf:doc_tagshf:doc_categories
Complex Medical Management Service Matrix

Note – all medical conditions must be stable and investigations addressed

Coordinated Bed Access3October 23, 2026October 23, 2026waterloo-wellingtoncba
Low and High Intensity Rehab Service Matrix

Note – all medical conditions must be stable and investigations addressed
*Note: Cambridge rehab beds continue to be housed at WRHN @ Chicopee

Coordinated Bed Access5October 23, 2026October 23, 2026waterloo-wellingtoncba
Form 551A – A Status Update Confirmation of Medical Stability and Program Readiness

Confirmation of medical stability and program readiness
Inpatient rehabilitative care and other complex continuing care
Do NOT use this application for Palliative care referrals.

Coordinated Bed Access, Forms80December 31, 2025December 31, 2025waterloo-wellingtoncba forms
Short-Term Transitional Care Unit (TCU)- Application for Admission

Fax form to CBA team at 519-742-0635

Highland Retirement Home
20 Fieldgate St, Kitchener, ON

Stone Lodge Retirement Residence
165 Cole Rd, Guelph, ON

Coordinated Bed Access, Forms62November 7, 2025November 7, 2025waterloo-wellingtoncba forms
551B Change of Status Update Form

Completed by a Coordinated Bed Access Coordinator (Ontario Health atHome staff) for transfers in the rehab bed program.
Please fax completed form and updated letter of understanding to Ontario Health atHome (519) 742-0635
For Neurobehavioural and Geriatric Assessment Units fax to (519) 749-4326

Coordinated Bed Access, Forms110September 5, 2025September 5, 2025waterloo-wellingtoncba forms
High or Low Intensity Rehabilitative Referral Form

Form 550 B – Fax Completed form to 519-742-0635

Referrals are coordinated by Ontario Health atHome Waterloo Wellington. Your health care team will be sharing your medical and personal information with Ontario Health atHome WW and the rehabilitative care program. Ontario Health atHome WW will add your name to the waiting list. Your initials and gender will be accessible to Ontario Health atHome WW’s other hospital partners.

Coordinated Bed Access, Forms286September 5, 2025May 8, 2026waterloo-wellingtoncba forms
Services in Waterloo Wellington Palliative Care Units

* Note: Medical conditions must be stable, managed in an RN/RPN scope, not require daily MD assessment.

Coordinated Bed Access44August 8, 2025August 8, 2025waterloo-wellingtoncba
Palliative Complex Continuing Care & Residential Hospice Care Program

*Patients requiring palliative care can be admitted from any sending facility in the system, including Home (admissions from LTC will be considered on a case-by-case basis after a palliative pain an symptom managing consult is completed).

Coordinated Bed Access66July 25, 2025July 25, 2025waterloo-wellingtoncba
Palliative Care In-Patient Referral – Form 279

FAX COMPLETED FORM TO Ontario Health atHome: 519-742-0635
How is Crisis defined?
A patient is considered to be “In Crisis” if:
1. Patient and/or caregiver safety is at risk and/or there is a risk that a significant health event and/or challenging end-of-life symptoms cannot be managed in their current setting
2. Patient at risk of requiring ED or acute care admission
3. Community resources have been exhausted and family/ caregivers are unable to cope with the patient’s care needs
4. There is a risk that the services required to meet the patient’s end-of-life care plan goals may not be available in their current setting
5. Patient at risk of not accessing their preferred place of death (considering recent trajectory of the PPS score).

Coordinated Bed Access, Forms786July 4, 2024November 7, 2025waterloo-wellingtoncba forms
Complex Medical and Long-Term Vent Referral Form

Form 550A – Fax completed form to 519-742-0635
Referrals are coordinated by Ontario Health atHome Waterloo Wellington. Your health care team will be sharing your medical and personal information with Ontario Health atHome WW and the rehabilitative care program. Ontario Health atHome WW will add your name to the waiting list. Your initials and gender will be accessible to Ontario Health atHome WW’s other hospital partners.

Coordinated Bed Access, Forms842July 4, 2024May 8, 2026waterloo-wellingtoncba forms
Hospice Admission Criteria Lisaard House & Innisfree

Provides guidelines for any individual meeting eligibility for the Hospice Residential Program for End of Life Care.

Coordinated Bed Access189October 25, 2022December 19, 2022waterloo-wellingtoncba
Rehab Inpatient Care: The Next Step in Your Recovery for Complex Medical Management

Inpatient rehabilitative care is the next step in your recovery. It will help you work towards regaining your strength and independence. It will also help you with returning to your usual activities as much as possible.

Coordinated Bed Access45October 25, 2022July 25, 2025waterloo-wellingtoncba
Rehab Inpatient Care: The Next Step in Your Recovery for General, Stroke and Low Intensity programs

Patient information for Inpatient Rehabilitative care to outline the next step in recovery. The rehab program will work toward regaining a patient’s strength and independence.

Coordinated Bed Access70October 25, 2022December 19, 2022waterloo-wellingtoncba